Airfinance – Case Study

Case Study | This year Airfinance celebrated their twentieth annual event at the Convention Centre in Dublin. The event attracted over 1600 senior decision makers from across 65 countries. Airfinance The yearly Airfinance event connects market participants with c-suite executives from airlines, leasing companies, financial institutions and investment houses to facilitate deals and build business relationships. | Product: 40 Office Pods

Client - AirFinance

The Brief:

Airfinance approached us as they needed to find a solution that provided multiple easy to install break-out areas for private meetings to take place within the one venue. For many years Airfinance had used other products at their events but this year they were looking for something more modern and appealing. “We have previously used shell scheme for the last 19 years. Year on year we look to find a better alternative to stop the sound bleed and try to change the experience for both the 1600 delegates and our exhibitors. The solution needs to be proven to deliver a discreet, secure and private meeting space that can house a flip chart, 6ft table, and chairs for 10. The solution will need to be replicated 40 times for our 40 exhibitors and the solution MUST be installed in 1 day, including power, lighting, and exhibitors branding.” The client first saw our range of structures at the CONFEX exhibition last year which is where the idea for the event in Dublin was born.

After looking at the space and producing a scale floor plan to Air Finance Journal of the proposed solution to install 40 x 5m x 4m Inflatable office pods for there event. The team at Evolution Dome submitted a full proposal with visuals, costs, install and de-rig times along with different options to brand.

The Solution:

Evolution Dome won the proposal and the production team invited the client to come and see a full finished solution set up to confirm if there was anything they would like to change. Evolution Dome provided 40 office pods to use as private break-out areas. The inflatable office pod is one of our highly versatile indoor structures. These delivered discreet, secure and private meeting spaces.The installation took just 7 hours for the full 40 office pods to be installed. The large internal space makes these pods the perfect option for a pop-up conference and meeting rooms. Our inflatable office pods each housed a large round meeting table and 8  – 10 chairs from where tea and coffee were laid on. The Team and Airfinance where over the moon with the finished pod, they couldn’t believe the amount of usable space, how quiet the structure was and how much sound bleed was dropped from inside to outside. As per the proposal, Evolution Dome and installed all 40 Pods in the CCD Dublin to include branding, Lighting, and power in just 7 hours. The event was running for 2 days where Evolution Dome Provided a standby engineer and then 4 members of the team de-rigged all the equipment in just 5 hours after day 2 of the event. The pods were lit from the inside by coloured LED lights. These lights can be programmed to any colour to reflect your brand colours. The pods also had each company logo printed on our Darcon stickers. These bespoke twists are a cost-effective solution to branding at your event.

The Result:

Evolution Dome took the brief, understood the client’s requirements, brainstormed solutions and then presented and delivered a solution that was over the client’s expectations and worked better than any of the Airfinance Journal team could have imagined. The 40 branded office pods were installed at the venue in Dublin. The team have had great feedback from the event, not just from the organisers about our office pods attracted attention within the event community in Dublin and Ireland. Some airline account managers gave great feedback and thought that concept was very interesting. The Client has subsequently rebooked for this year and is in discussions for a further 3-year deal.

Events: If you are planning an event at a conference or expo our office pods could be a great addition to your vent providing break-out areas and meeting rooms. Our range of pods come in different sizes 1. 3 x 3 m 2. 3 x 4 m 3. 4 x 5 m 4. 6 x 5 m All of our pods are 2.4 m tall.

Kelly Morgan – Ops Manager – Airfinance Journal “We were really happy with the service provided, from the initial inquiry to the execution and delivery the whole thing was such a painless experience. We started looking at alternatives because the previously used shell schemes did not offer the privacy required for the meetings which take place at our conference. The feedback received from our clients was even better than expected. It brought a great atmosphere too, the conference and the pods were definitely the focal point of all conversations and offered a great alternative to the previously used shell scheme. We wouldn’t hesitate to use Evolution Dome again. A huge thank you to the staff who assisted on-site for the duration of the conference and the staff back in the office who were always available when required”.

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